Construction
Procurement Automation
End-to-end solution for planning and managing contractual engagements
Manage the entire procurement process digitally
1
Sending out bid invites
A simple and fast method for sending online tenders to an unlimited number of companies, including the ability to attach a bill of quantity and tender documents without any size, quantity or time limit.
2
Live monitoring of bid invites
Live monitoring over the tender distribution status for each subcontractor, including indications for: receiving the email, viewing the tender and its docs. In addition, the subcontractor can update whether or not they intend to submit a proposal.
3
Requests for information
or clarification (RFI)
or clarification (RFI)
Sending instant messages to the subcontractors and suppliers, including the ability to send group messages or provide answers to several users (such as winning/not winning messages). Subcontractors can also send back any questions that might arise, all within the system.
4
Supporting changes during
the tender process
the tender process
The system supports changes that may occur during the tender, such as changes in bill of quantities, specifications, docs and submission dates.
5
Bid comparing
and negotiations
and negotiations
Comparing bid proposals, analysing the data according to certain parameters (min/max/avg.), create virtual proposals and assess deviations.
6
Comparison of alternatives including weighted criteria
Comparing contractors based on defined criterias and weights, enabling you to make smarter decisions.
7
Budget compliance check
Allocating a budget for the engagement from the project budget. Validating that there is no duplication in the utilization of the budget, checking that the contract meets the budget for the engagement.
8
Approval of contractual
engagement
engagement
A document summarizing the details of the contract, including: selected contractors, the scope of the contract, proposal comparison, details of the budget used, digital signatures within the company to confirm progress in preparing a contract.
9
Preparation of contract
documents
A paperless digital process for preparing the contract documents ready for signing (including appendices). Connecting all relevant parties within the company (including people on the ground and decision makers). Saving time and simplifying processes within the company.
10
Digital contract signing
Digital process of signing a contract by the contractor followed by the company managers in a continuous and transparent process.
11
Connecting the data
to the ERP system
to the ERP system
An automatic interface that automatically transfers the data using REST API, from the project to the company’s operational system, thus continuing the process and preventing unnecessary work.
Creating a “plan” for contractual engagement in the project
Planning contractual engagements in the project that need signing with subcontractors, suppliers, and advisors.
Plan and time contractual engagements
Planning contractual engagements in the project that need signing with subcontractors, suppliers, and advisors.
Contractual engagements – company overview
Bird’s eye view of all active projects in the company along with their contractual status and a summary of each work within a certain project.
Сontractual engagements – project overview
Look over each project with useful graphs to show up-to-date statuses, including contractual engagements that have yet to be dealt with.
0
%
of time saved on sending bid invites, tracking status and comparing contractors proposals
+
0
Contractors and suppliers
+
0
Bid invites
Advantages
ConWize helps streamline and simplify procurement processes, enables
consistency, early identification of risks and improves project profitability
Tracks progress in real-time of contractual engagements and cost control status for better control of procurement process and risk management in each of the projects
Centralized dashboard to view all company’s projects to identify contractual engagements gaps and to better negotiate with contractors
Standardization of procurement processes in the company that allows to build a central organizational knowledge base, empower execution teams and reduce knowledge gaps.
Simplifies complex procurement processes and frees up time for the execution team to perform important work on the site
Centralized dashboard to view all company’s projects to identify contractual engagements gaps and
to better negotiate with contractors
Eases and saves time for subcontractors, allows them
to submit bids digitally
Eliminates the need for excel sheets and endless emails
Creates one shared work environment for the entire project team
Project documents management solution in one convenient, accessible and secure place
